Instructions for Presentation of Papers
Posters: Doug Mar (email)
Talks: Jackie Kessler-Silacci (email)
PowerPoint or Adobe Acrobat are the required formats. You must use the computers available in the
presentation room, which will be a PC running Windows XP with Office XP and a Mac with OSX 10.3 and
Office X. Your PowerPoint presentation must be compatible with Office XP for the PC or OSX 10.3 for the
If your presentation contains movies, we strongly recommend that you contact Jackie Kessler-Silacci
(email@example.com), so that your movie can be tested ahead
of time. Movie files are automatically linked to
your presentation, rather than embedded inside it like pictures or drawings. When your presentation has linked
files, you must copy the linked files as well as the presentation. QuickTime Movie Files (.mov) do not work as linked
movies in the PC version or PowerPoint. Please convert them to MPEG (.mpg, .mpeg) or AVI (.avi) format if you wish
to include them in your PowerPoint file. Otherwise, they will work if played separately using QuickTime Player.
IN THE SESSION:
You will control your presentation on the computer provided in the session room. There will be a monitor, keyboard
and mouse for you to use.
Your presentation must be provided on a CD-ROM or USB Flash Disk or via email prior to the start of sessions on the
day of your talk. Talks can be uploaded and tested in the Avaya auditorium starting at 8:00 AM before the start of
each day and during each of the breaks. Someone will be present at these times to help you load your talk onto the
PC or Mac provided. If you are presenting on the first day of the meeting (Oct 17) we strongly
recommend that you send your talk to Jackie Kessler-Silacci (firstname.lastname@example.org)
prior to the meeting. Also, please
do not hesitate to email with questions as well.
- 30 minutes are allowed for the oral presentation and five minutes for open discussion.
- The invited talks are intended to be review talks summarizing the state of your field, giving a capsule description of
your own research, and looking ahead to what will be the big issues in that field over the next decade. Although this
symposium will cover many different areas of astronomy, we would like to encourage speakers to interact with each other
and emphasize the broad themes that connect their various fields. To this end please feel free to get in touch with other
speakers before the symposium.
- Requests for audiovisual equipment should be made directly to Jackie Kessler-Silacci
camera projectors and computers (Mac & PC) are automatically provided.
- Your presentation should fit within a 4' x 4' square area. Thumbtacks will be provided.
- Posters will remain up for the entire conference. Approximately two hours each day will be set aside for the poster
presentations when talks are not scheduled. The authors need not be present the entire time but should post the hours
when they will be present at their poster.
- Posters may be set up in ACES 2.402 after 8:00 AM on Monday Oct 17 and must be taken down before 6:15 PM on
Oct 18. Posters left after 6:15 PM on October 18 will be discarded.
- Requests for extra space to accommodate models or for audiovisual equipment must be made via email to Doug Mar
(email@example.com). Space is limited.
- When planning your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the
names of authors in large type. Text should be large enough to be legible from a distance of 3 to 4 feet, ~ 20 point font.
Keep the poster simple and easy to read. For further recommendations see the website, "How Do You Prepare A Research Poster?"
- Consider posting a photo or yourself with your presentation and providing 8" x 10" copies of your poster or preprints
of relevant papers for distribution.