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Transportation
Agency Fees
New Travel Agency Service Fees —
pdf
BY AIR
Airline Toll-Free Numbers and Websites
Austin-Bergstrom International Airport
BY CAR
Using your personal car:
- When using your personal car, you may claim mileage or gas (with receipts), but not both.
- Rentals cars with gas cards are recommended by the travel office,
rather than the use of a personal vehicle.
Advance request for both the rental and the gas card is required.
- Gas cards can not be used with personal cars, but with rentals from state contracted agencies only.
State contracted car rental agencies:
- Make your reservation at one of the agency web sites below.
- Important!
Obtain direct bill numbers from the travel office
prior to making your reservation.
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All travelers on university-related business are REQUIRED to use a state approved rental agency unless
all 3 are sold out, or they can provide proof of a lesser charge from another vendor. If you choose
a non-approved agency, you must purchase the rental agency insurance strictly
out-of-pocket. It IS reimbursable.
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International car rental:
- State of Texas car rental contracts are for the US only. When renting outside the US, use any vendor, and make sure that
insurance coverage is purchased. Insurance is an approved reimbursement (or charge to departmental direct bill number), as international
car rental agreements cover liability only.
Rate Sheet -
pdf
All approved contract rental rates for Advantage, Avis and Enterprise
Mini-vans, and 4x4's includes 100 free miles per day, and $.20 per excess mile in Texas and
$.32 per excess mile outside of Texas.
- Unlimited mileage on all contract rentals unless
specified above.
- Drop fees or mileage charges on one-way rentals - mileage
charge of $.20 per mile in Texas will apply on rentals not returned to the same city. This mileage charge
is waived on inter-city rentals between Dallas, Houston, San Antonio, and Austin. Mileage charges of $.32
per mile outside of Texas will apply on rentals not returned to the same city. This mileage charge
does not apply on rentals picked up at one location and dropped off at a different location within the
same city.
- Weekly rates are 6 times the daily rate.
- Monthly rates are 24 times the daily rate.
Surcharges will be charged as follows:
$3.00 (Atlanta/Georgia, Charlotte/North Carolina, Cleveland/Ohio, Illinois State, Kansas City/Missouri,
Minneapolis/Minnesota, New Orleans/Louisiana, New York State except New York City, New York Airports,
and the New York Metro Area as listed below, Phoenix/Arizona, Seattle/Washington, St. Louis Missouri);
$5.00 (Alaska State, Hartford/Connecticut, Pittsburgh/Pennsylvania); $8.00 (Baltimore/Maryland,
Boston/Massachusetts, Chicago/Illinois, Detroit/Michigan, Philadelphia/Pennsylvania, Puerto Rico,
Washington, D.C.; $14.00 (New York City Metro/New York; $19.00 (Newark/New Jersey); $24.00
(Manhattan/New York, JFK and LaGuardia Airports/New York City). These surcharges are added to
the above rate structure in the reservation systems for these cities only.
Luxury cars include 175 free miles per day, 1,050 per week, 3,000 free miles per month.
Mini-vans, and 4x4's include 200 free miles per day, 1,200 free miles per week and 3,000
free miles per month. Additional mileage is charged at .20 per mile.
15-passenger vans include 200 free miles per day, 1,200 free miles per week and 3,000
free miles per month. Additional mileage is charged at .20 per mile. 15-passenger vans cannot
be operated in CT, DC, FL, IA, MA, NY, and ME and cannot be used to transport children in the
12th grade or younger, other than family members for school related functions.
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Unlimited mileage on all contract rentals. (Except those indicated above)
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No drop fees or mileage charges on one-way rentals between any two Texas Enterprise
locations.
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Monthly rates equal 4 times the weekly rate based on a 30-day month.
Enterprise Airport Locations Honoring Texas State Contract—
pdf
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