University policy effective May 5, 2013 requires use of a
contracted agency to book flights. After May 19, 2013, no airfare reimbursements
will be given for flights purchased with a personal credit card.
Effective July 1, 2011, mileage is reimbursed at a rate of 55 cents/mile. Official mileage is calculated using the addresses of origin and destination on
mapquest. Approximate (unoffical) mileage for common trips is listed at
The State Comptroller's Office has issued a statement
on checked bag fees now being charged by some airlines. See Expenses &
Billing for Hotels
Sign up with the Travel Manager for our first national hotel account at La Quinta Inns/Inns & Suites.
Staying in Texas? Get a state-tax-exemption-form from us
(pdf), or you must pay tax yourself (non-reimbursable).
In or out of state, at any hotel, ask for the State Government Rate. If available, it's a considerable savings.
Direct Billing for Car Rentals
When on business, using Avis or Enterprise, representatives may want to swipe your personal
credit card. Resist! Use a direct billing number.
Mandatory Seat Belts
Rules concerning the use of safety belts while traveling in university vehicles are now in effect.
Mandatory Safety Belt Usage in College Vehicles (pdf)
Contract Airline Fares now includes some international rates. See the last category of the Contract Air Fares link at left.
Directions to McDonald, maps and other information