Official Travel

Booking Flights

University personnel may now book flights from any website for reimbursement. Simply send your itinerary to Travel when purchased. Concur or a contracted UT travel agency may still be used and direct billed.

Mileage
Mileage is reimbursed at a rate of 56 cents/mile, subject to periodic changes. Official mileage is calculated using the addresses of origin and destination on mapquest. Approximate (unoffical) mileage for common trips is listed at Distances.

Car Rental Agencies
Use direct bill with Avis, Enterprise or National, but swipe a credit card at Budget and Hertz. Insurance is included on all domestic rentals. Foreign travel needs additional insurance. Ask for assistance from the Travel Office.

Baggage Fees
The State Comptroller's Office has issued a statement on checked bag fees now being charged by some airlines. See Expenses & Reimbursements.

Billing for Hotels
Sign up with the Travel Manager for our national hotel account at La Quinta Inns/Inns & Suites.

Staying in Texas? Get a state-tax-exemption-form from us (pdf), or you must pay tax yourself (non-reimbursable).

In or out of state at any hotel, ask for the State Government Rate, if available, for considerable savings.

Mandatory Seat Belts
Rules concerning the use of safety belts while traveling in university vehicles are now in effect.

Mandatory Safety Belt Usage in College Vehicles (pdf)

International Fares
Contract Airline Fares now includes some international rates. See the last category of the Contract Air Fares link at left.

McDonald Observatory
Directions to McDonald, maps and other information here.

Travel Office:

Terry Bruegging
RLM 13.116
(512) 471-1319

tbruegg@astro.as.utexas.edu

mailing address