Required fields -*
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Please send a copy of the email you get back from this form to your supervisor and ask them to approve your travel. Send a copy of that approval to travel@astro.as.utexas.edu . If you are unsure who to send it to, ask the travel people.
If any of this travel is non-business, you must submit your actual flight invoice as well as a flight itinerary with price that shows what your airfare WOULD have been without the personal travel.
Dates of Travel
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(mm/dd/yy)
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(mm/dd/yy)
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Is any of this trip non-business?
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*If yes, dates of non-business
part of trip
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Are you employed by UT?
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*Purpose(s) of this trip: (check one or more)
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*The University will benefit because: (check one or more)
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*If yes, Disposition of duties:
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*Expenses:
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(If you check this box, you cannot receive any reimbursement from UT
sources nor charge tickets, cars, etc. to a UT account)
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*If expenses to UT, account(s) to be charged:
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The UT System Outside Activity Portal (new window) expedites UT employees' disclosures and prior approvals.
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*Destination:
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*If yes,
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Air travel?
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*
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*If yes,
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For simple round trips
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(mm/dd/yy)
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(mm/dd/yy)
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For multiple leg trips, time restrictions, etc..
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Preferred airline?
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Rental car?
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*
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-for business travel only-
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*If yes,
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(mm/dd/yy)
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(mm/dd/yy)
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Personal car?
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*
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Hotel?
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*
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*If yes,
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Hotel assistance requires a credit card on file or direct bill LaQuinta
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If making your own travel arrangements, email travel@astro.as.utexas.edu your flight itinerary showing you paid (name, last 4 digits of credit card, $0 balance) and any other documentation (i.e. lodging) showing expenses paid in advance.
UT reimbursement rules will be followed and are determined by account rules -- please visit with the travel team for any questions about reimbursement guidelines.
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