UT Astronomy - RTA/RFS

Request for Travel Authorization (RTA)

Note: A separate RTA must be filled out for each traveler

Required fields -*

^*Date:

^*Name:

^*UT EID:

^*E-mail:

^*Phone:

Dates of Travel

^*Depart:

(mm/dd/yy)

^*Return:

(mm/dd/yy)

Is any of this trip non-business?

yes

^*If yes, dates of non-business part of trip

Start:

(mm/dd/yy) -

End:

(mm/dd/yy)

Are you employed by UT?

yes

^*If no, headquarters:

^*Purpose of this trip: (check one or more)

Attend meeting, conference, etc.

Conduct lecture or teach course

Perform research activities

Participate in or officiate an event

Recruit prospective employee or student

Site or field visit

Serve as an expert witness

Present original research paper

Fundraising

Negotiate a contract

Other

^*Describe briefly the nature of your trip..

^*The University will benefit because: (check one or more)

Help accomplish research objectives

Help fulfill contract provisions

Enhance grad/undergrad curriculum

Enhance performance of job duties

Enhance University operations

Enhance reputation of the University

Raise funds for faculty/student support

Other

Are you Faculty?

yes

^*If yes, Disposition of duties:

No classes missed

Duties assumed by colleagues or staff

Name:

Duties require travel

Duties held until return

Other (specify)

^*Expenses:

No Expenses to UT

(If you check this box, you cannot receive any reimbursement from UT sources nor charge tickets, cars, etc. to a UT account)

Expenses to be charged to UT

^*If expenses to UT, account(s) to be charged:

Account 1:	(xx-xxxx-xxxx)	Budget code 1:
Account 2:	(xx-xxxx-xxxx)	Budget code 2:
Account 3:	(xx-xxxx-xxxx)	Budget code 3:
Account 4:	(xx-xxxx-xxxx)	Budget code 4:

^*If multiple accounts, specify division of expenses:

^*Destination:

	McDonald		Other: specify city, state (country)
			Washington, D.C.

If traveling to Washington, D.C., indicate the committees/agencies to be visited:
	Visit 1
Date:
Name:	(Person traveler is going to see)
Organization:
	Visit 2
Date:
Name:	(Person traveler is going to see)
Organization:
Purpose of visit(s):
	Visit 1	Visit 2
			Federal congressional testimony
			Federal congressional visit
			Agency visit (general)
			Agency visit (grant follow-up)
			Public interest group or professional association meeting
			Other

Booking: Do you need Terry to book your travel?

yes, direct bill (account(s) above)

yes, with personal credit card

(Must have card on file: contact Terry)

^*If yes,

Air travel?

yes

^*If yes,

For simple round trips

^*Departure date:

(mm/dd/yy)

^*Departure time:

^*Departure city:

^*Return date:

(mm/dd/yy)

^*Return flight departure time:

^*Return airport:

For multiple leg trips,
time restrictions, etc..

Describe needs:

Preferred airline?

Airline:

Rental car?

yes

-for business travel only-

^*If yes,

Avis

Enterprise

Don't care

^*Size of vehicle:

Match flights for car rental pick-up and drop

^*Rental car pick-up date:

(mm/dd/yy)

^*Rental car pick-up time:

^*Full address, pick-up location:

^*Rental car drop date:

(mm/dd/yy)

^*Rental car drop time:

^*Full address, drop location:

Personal car?

yes

Hotel?

yes

^*If yes,

^*Hotel location:

Hotel preference (if any):

A credit card on file or direct bill LaQuinta is required for Terry to make your reservation

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Secondary email:

Any comments:

WARNING:

UT Travelers: Starting 5/20/2013 new University policy requires use of a contracted agency to book flights. No airfare reimbursement will be given for purchases of flights with a personal credit card after 5/19/13.