UT Astronomy - RTA/RFS

Request for Travel Authorization (RTA)

Note: A separate RTA must be filled out for each traveler.

For travel guidance: Click here

For reimbursement rules: Click here

If any of this travel is non-business, you must submit your actual flight invoice as well as a flight itinerary with price that shows what your airfare WOULD have been without the personal travel.

Required fields -*

^*Date:

^*Name:

^*UT EID:

^*E-mail:

^*Phone:

^*Immediate Supervisor:

Dates of Travel

^*Depart:

(mm/dd/yy)

^*Return:

(mm/dd/yy)

Is any of this trip non-business?

yes

^*If yes, dates of non-business part of trip

Start:

(mm/dd/yy) -

End:

(mm/dd/yy)

Are you employed by UT?

yes

^*If no, affiliation:

^*Purpose(s) of this trip: (check one or more)

Attend meeting, conference, etc. Put conference name and URL in box below.

Conduct lecture or teach course

Perform research activities

Participate in or officiate an event

Recruit prospective employee or student

Site or field visit

Serve as an expert witness

Present original research paper

Fundraising

Negotiate a contract

Other

^*Describe briefly the nature of your travel.

^*The University will benefit because: (check one or more)

Help accomplish research objectives

Help fulfill contract provisions

Enhance grad/undergrad curriculum

Enhance performance of job duties

Enhance University operations

Enhance reputation of the University

Raise funds for faculty/student support

Other

Are you Faculty or a TA?

yes

^*If yes, Disposition of duties:

No classes missed

Duties assumed by colleague

Name:

Duties require travel

Duties held until return

TA duties approved by course instructor

Instructor:

Other (specify)

^*Expenses:

No Expenses to UT

(If you check this box, you cannot receive any reimbursement from UT sources nor charge tickets, cars, etc. to a UT account. NOTE: travel awards from group funds or other UT awards (e.g. grad school) need to be reported and count as funds from UT).

Expenses to be charged to UT

^*If expenses to UT, account(s) to be charged:

Account 1:	(xx-xxxx-xxxx)	Dept. code 1:
Account 2:	(xx-xxxx-xxxx)	Dept. code 2:
Account 3:	(xx-xxxx-xxxx)	Dept. code 3:
Account 4:	(xx-xxxx-xxxx)	Dept. code 4:

^* Provide estimates of expenses such as transportation, lodging, registration, etc. Enter dollar amounts if you are making arrangements, percent otherwise.If multiple accounts, specify division of expenses.

^*Destination:

	McDonald		Other: specify city, state (country) for ALL business locations.
			Washington, D.C.

If traveling to Washington, D.C., indicate the committees/agencies to be visited:
	Visit 1
Date:
Name:	(Person traveler is going to see)
Organization:
	Visit 2
Date:
Name:	(Person traveler is going to see)
Organization:
Purpose of visit(s):
	Visit 1	Visit 2
			Federal congressional testimony
			Federal congressional visit
			Agency visit (general)
			Agency visit (grant follow-up)
			Public interest group or professional association meeting
			Other

Booking: Do you need a Travel Associate to book your travel?	^*		yes, direct bill (account(s) above)
			no

^*If yes,

Air travel?

yes

^*If yes,

For simple round trips

^*Departure date:

(mm/dd/yy)

^*Departure time:

^*City / airport for departure flight:

^*Return date:

(mm/dd/yy)

^*Return flight departure time:

^*Airport / city for return flight :

For multiple leg trips,
time restrictions, etc..

Describe needs:

Preferred airline?

Airline:

Rental car?

yes

-for business travel only-

^*If yes,

Avis

Enterprise

Don't care

^*Size of vehicle:

Match flights for car rental pick-up and drop

^*Rental car pick-up date:

(mm/dd/yy)

^*Rental car pick-up time:

^*Full address, pick-up location:

^*Rental car drop date:

(mm/dd/yy)

^*Rental car drop time:

^*Full address, drop location:

Personal car?

yes

Hotel?

yes

^*If yes,

^*Hotel location:

Hotel preference (if any):

Hotel assistance requires a credit card on file or direct bill LaQuinta

If making your own travel arrangements, email travel@astro.as.utexas.edu your flight itinerary showing you paid (name, last 4 digits of credit card, $0 balance) and any other documentation (i.e. lodging) showing expenses paid in advance.

NOTE: If using your own car, you are responsible for paying for all gasoline and any mainteance (including things like hail damage incurred) from the mileage payment. We urge people to use rental cars to remove this personal liability.

UT reimbursement rules will be followed and are determined by account rules -- please visit with the travel team for any questions about reimbursement guidelines.

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